Privacy Policy
Effective Date: June 1st, 2026
This Privacy Policy explains how Shotec Citadel Schools (“the School,” “we,” “our,” or “us”) collects, uses, stores, protects, and discloses personal information obtained from students, parents, guardians, staff, visitors, and users of our website and services.
By using our website, enrolling in our educational programs, or interacting with our services, you consent to the practices described in this Privacy Policy.
1. Our Commitment to Privacy
At Shotec Citadel Schools, we recognize the importance of protecting the privacy and personal information of our students, parents, staff, and stakeholders. We are committed to handling all personal information responsibly, securely, and in accordance with applicable laws and regulations.
2. Information We Collect
We may collect and process the following categories of information:
Personal Information
Full names
Residential addresses
Telephone numbers
Email addresses
Date of birth
Gender
Nationality
Passport photographs
Parent or guardian details
Emergency contact information
Student Information
Admission records
Academic performance records
Attendance records
Behavioral and disciplinary records
Assessment and examination results
Class placement information
Extracurricular participation records
Medical Information
Medical reports
Allergies and health conditions
Immunization records where applicable
Emergency medical information
Financial Information
School fee payment records
Billing information
Transaction history relating to school services
Website and Technical Information
When users visit our website, we may collect:
IP addresses
Browser type and version
Device information
Website usage statistics
Cookies and similar technologies
3. How We Collect Information
Information may be collected through:
Admission and enrollment forms
Online application forms
School portal registrations
Parent and student communications
Surveys and feedback forms
School events and activities
Website usage and cookies
Correspondence via email, telephone, or social media
4. Purpose of Collecting Information
We collect personal information to:
Process admissions and enrollments
Deliver educational services
Manage student records
Monitor academic progress
Communicate with parents and guardians
Provide healthcare and emergency assistance
Administer examinations and assessments
Improve educational programs and services
Maintain school safety and security
Comply with legal and regulatory obligations
Operate the school website and digital platforms
5. Legal Basis for Processing Information
We process personal information based on:
Consent provided by parents, guardians, staff, or users
Performance of educational and administrative obligations
Compliance with legal requirements
Protection of students’ welfare and safety
Legitimate educational and operational interests of the School
6. Sharing of Information
The School does not sell, rent, or trade personal information.
However, information may be shared with:
Government and regulatory authorities where required by law
Examination and accreditation bodies
Medical professionals during emergencies
Educational partners involved in school programs
Technology service providers supporting school operations
Security agencies where necessary for safety and legal compliance
All third parties receiving information are expected to maintain appropriate confidentiality and security standards.
7. Photography, Video, and Media Usage
The School may capture photographs, videos, or recordings during:
Academic activities
School events
Sports competitions
Cultural programs
Graduation ceremonies
Marketing and promotional activities
Such materials may be used on:
The School website
Social media platforms
Brochures and newsletters
Annual reports
Promotional materials
Parents or guardians who do not wish their child to appear in such materials should notify the School in writing.
8. Data Security
We implement appropriate technical and organizational measures to protect personal information against:
Unauthorized access
Loss or theft
Misuse
Alteration
Disclosure
Destruction
Security measures may include:
Secure storage systems
Password-protected databases
Restricted access controls
Staff confidentiality obligations
Network and cybersecurity protections
Despite these measures, no system can guarantee absolute security.
9. Data Retention
Personal information will be retained only for as long as necessary to:
Fulfill educational purposes
Meet legal and regulatory requirements
Resolve disputes
Maintain academic and administrative records
When information is no longer required, it will be securely deleted, destroyed, or anonymized.
10. Student Records and Academic Information
Student records remain confidential and will only be accessed by authorized personnel for legitimate educational and administrative purposes.
Academic records may be released:
Upon written request by parents or guardians where applicable
To educational institutions during transfer processes
To regulatory authorities when legally required
11. Cookies and Website Technologies
Our website may use cookies and similar technologies to:
Improve website performance
Analyze visitor behavior
Enhance user experience
Maintain website security
Users may choose to disable cookies through their browser settings, although some website features may not function properly.
12. Rights of Parents, Guardians, and Users
Subject to applicable laws, individuals may have the right to:
Request access to their personal information
Request correction of inaccurate information
Request deletion of information where legally permissible
Withdraw consent where processing is based on consent
Object to certain forms of data processing
Request clarification regarding how information is used
Requests may be submitted to the School using the contact details below.
13. Children’s Privacy
The School collects and processes information relating to minors solely for educational, welfare, safety, and administrative purposes.
Parents or legal guardians are responsible for providing consent and accurate information regarding their children.
14. Third-Party Websites
The School website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of external websites.
Users are encouraged to review the privacy policies of any third-party sites they visit.
15. Changes to This Privacy Policy
The School reserves the right to update or modify this Privacy Policy at any time.
Any changes will become effective upon publication on the School website or communication through official School channels.
16. Contact Us
For questions, concerns, or requests relating to this Privacy Policy, please contact:
Shotec Citadel Schools
Address:
Block B, Plot 1, 3, 5, 7 and 9
Home Life Garden Estate
After Treasure Estate
Via Orile Imo Bus Stop
Ogun State, Nigeria
Telephone:
+234 705 433 9158
+234 705 433 9170
+234 916 512 6532
+1 713 382 2360
Email: info@shoteccitadelschools.org
Website: shoteccitadelschools.org
By enrolling a student, using our website, or interacting with our services, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information as described herein.